1.1.1 Permits

Contracting Officer's Representative (COR) and/or Construction Management Representative (CMR)

• Verifies all contract permits are procured and monitors contractor compliance.

Guidelines:

• 1.1.1A Draft DSC SOP Policy letter on Public Utilities
• 1.1.1B Types of Permits
• 1.1.1C Utility Contract Request Checklist
• 1.1.1D WASO SOP For Public Utility Teriff Contracting
• 1.1.1E (Revision 1) WASO SOP for Public Utilities
• 1.1.1F FAR Clause 52-236-07

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1.1.2 Accident Prevention and Blasting Safety Plans

COR (or CMR) -

• Attach the appropriate Documentation of Action form to each plan and forward to DSC Safety and Blasting Officers.
• Review plans concurrently
• NOTE: Government accepts or rejects plan, but does not approve.
  CM-16 is not to be used for transmittal of plan.

DSC Safety Officer/DSC Blasting Officer -

• Review plan and document comments on the Documentation of Action form
• Return plan and comments to the COR

COR

• Complete Documentation of Action form by incorporating all other comments.
• Based on the comments, check off the appropriate accept or reject box. Sign and date the form
• Utilize template letter (accepting or rejecting documents) and fill out accordingly.
• Keep two copies of each plan with comments and forward original comments, plans, and accept/reject letter to the contractor.
• Process all resubmittals and supplements using the same process described above.

Guideline:

• 1.1.2A Director's Order (DO) 65, Explosives use and Blasting Safety
• 1.1.2B Director's Order (DO) 50B, Occupation Safety and Health program
  

Templates:

• 1.1.2C Letter to contractor accepting/rejecting documents
• 1.1.2D Accident Prevention Plan Documentation of Action form
• 1.1.2E Blasting Safety Plan Documentation of Action Form
• 1.1.2F Form CM-22 DSC Contractor Accident / Property Damage Report, (Do not use park forms)

Document Control:

• Accepted plans are retained in contract file, with copy to CMR

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COR (or CMR) -

• Review for compliance with the contract documents
• Use template letter to document comments and indicate acceptance or rejection.
• Process all re-submittals and supplements as required until acceptable plans have been completed.

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COR (or CMR) -

• Review project schedule for compliance with the contract documents (see Schedule Review Checklist)
  (Specification 01323,and FAR 52.236-15)
• Use template letter to document comments and indicate acceptance or rejection. Completed template letter to be sent out under signature of COR.
• Process all re-submittals and supplements as required until an acceptable project schedule has been completed.
• The final deliverable must be an electronic copy (in the software program it was created) saved as a baseline schedule accompanied with a color hard copy.

Guidelines:

• 1.1.4A Schedule Review Checklist

Document Control :

• Provide paper and electronic copies of schedules and all revisions to Contracting Officer

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CMR -

• Review for compliance with the contract documents (spec 01323)
• The lump sum items need to be broken down by work elements or tasks and not per spec division. They should have enough detail to be able to assess the dollar value of a partially complete work element or task when monthly pay requisitions are generated.
• Use template letter to document comments and indicate acceptance
  or rejection. Completed template letter to be sent out under
  signature of COR.
• Process all re-submittals and supplements as required until an acceptable schedule of values has been completed.

Templates:

• 1.1.5A Letter to Contractor accepting/rejecting documents required and the Contract

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1.2 Conduct Pre-Construction Conference

CO (CS, COR, CMR responsibilities delegated by CO)

• Coordinates meeting date with Contractor, Park, and In-House Denver Service Center (DSC) staff and initiates and signs Pre-Construction Conference announcement letter
• Conducts Pre-Construction meeting utilizing Pre-Construction Conference subjects template (edited to be job specific) as a handout for the meeting; generates meeting minute notes.
• Initiates and signs transmittal for meeting minutes

Guideline:

• 1.2A Preconstruction presentation from DSC, CM 2006 course

Templates:

• 1.2B Pre-Construction Conference Notification letter
• 1.2C Pre-Construction Conference Subjects

Forms:

• 1.2D Pre-Construction Handout #1, SF1444
  (Classification and rate request form)
• 1.2E Pre-Construction Handout #2, SF1445
  (Labor Std. Interview form)
• 1.2F Pre-Construction Handout #3, SF1413
  (Acknowledgement of Labor Stds. in subcontracts)
• 1.2G Pre-Construction Handout #4, WH347 (payroll form)
• 1.2H Pre-Construction Handout #5, Progress meeting agenda
• 1.2I Pre-Construction Conference Attendance Record form
• 1.2J Transmittal Cover letter for meeting minutes

Sample:

• 1.2K - Pre-Construction Conference meeting minutes

Document control:

• Original Pre-Construction conference notification letter with copy of edited Pre-Construction Conference subjects to the contractor, with copies to Park Superintendent, PM, DSC staff, CMR, and contract file.
• Original transmittal of meeting minutes letter to Contractor with copies to all participants and Contract file.

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