SUBMITTAL FORMATS (DESIGN-BID-BUILD (DBB) AND DESIGN-BUILD (DB))

Hard-Copy Document Submittal Format

Predesign, Schematic Design and Request-for-Proposal Submittals

• 8-1/2" x 11" portrait and/or with 11" x 17" fan-fold ½ size drawings (reports only), as appropriate.
• Plastic comb or spiral coil bind all hard-copy sections with a cover page, table of contents, numbered pages, and page-dividers that mirror the NPS Workflow sequence. Use cover-stock for cover and back page (Break into volumes as appropriate.).
• Provide NPS Review Form with Responses as an appendix to the document.

Design Development Submittals

In addition to the above the following applies:

• Design Development Drawings (Design-Bid-Build and Design-Build)
  
  
  • Drawings shall be half-sized
  • 2 staple bind with black strip binding.
  • No cover stock
  • When appropriate, break drawings into volumes at logical breaking points (i.e. between disciplines). Each volume shall have a cover sheet with volume number noted and accompanying index sheet. If applicable, a legend sheet should accompany each volume.
  
  
• Division 1 Specifications (Design-Bid-Build only) and Divisions 2 through 16 Outline Specifications (Design-Bid-Build and Design-Build)
  
  
  • Bind specifications separate from drawings
  • Provide Table of Contents with Divisions, Specification Section Numbers, Specification Section Titles.
  • Font: Times New Roman 11 point
  • When appropriate, break specifications into volumes at logical breaking points (i.e. between divisions). Cover Sheet shall note volume and divisions included.
  
  
• Product File (Design-Bid-Build and Design-Build)
  
  
  • Add as appendix to Specifications
  
  
• Constructability Analysis (Design-Bid-Build and Design-Build)
  
  
  • Add as appendix to Specifications
  
  
• Draft Contract Price Schedule (Design-Bid-Build only)
  
  
  • Add as appendix to Specifications
  
  
• Class B Construction Cost Estimate (Design-Bid-Build only)
  
  
  • Add as appendix to Specifications

Construction Documents Submittals

In addition to the above, the following applies:

• Construction Drawings
  
  
  • 100% Draft Construction Drawings (Design-Bid-Build and Design-Build)
    
    
    • Same format as Design Development Drawings
    
    
  • 100% Complete Construction Drawings (Design-Bid-Build and Design-Build)
    
    
    • Same format as 100% Draft Construction Drawings
    
    
  • Final Construction Drawings (Design-Bid-Build) or Approved Construction Documents (Design-Build)
  
  
  • Final or Approved Construction Drawings shall have the following completed prior to Final Submission:
    
    
    • All drawing sheets shall be professionally stamped or sealed, as appropriate, and signed by licensed A/E personnel.
    
    
    • Contract Solicitation Number (Design-Bid-Build only)
      
      
      • The Contract Solicitation Number shall be electronically affixed to the cover sheet.
      • The Contract Solicitation Number will be furnished by the DSC Project Manager upon request.
      • If the project is going to be shelved, the Contract Solicitation Number is not required.
      
      
    • Contract Number (Design-Bid-Build only)
    
    
    • The Contract Number shall be electronically affixed to the cover sheet.
    • The Contract Number will be furnished by the DSC Project Manager upon request.
    
    
  • Full-size Construction Drawings print media requirements:
    
    
    • Paper
      
      
      • Full-size (ANSI D) 22” x 34” prints, on 20 pound white engineering bond paper, 400 dots per inch resolution.
      • Binding: Separate, unbound
        
        
    • Mylar
      
      
      • Full-size (ANSI D), 22” x 34” prints, 0.004 inch thickness, 400 dots per inch resolution.
      • Binding: Separate, unbound
      • Mylar copies of Final Construction Drawings will be required when a project is expected to be shelved for a time period of 9 months or greater before construction occurs.
        
        
• As-Constructed Drawings
  
  
  • Same format as full-size Final Construction Drawings (Design-Bid-Build) or Approved Construction Drawings (Design-Build)
  
  
  
  • As-Constructed Drawings are Final Construction Drawings (Design-Bid-Build) or Approved Construction Drawings (Design-Build) that have been updated with all relevant information recorded on record drawings and all other documents developed during construction (i.e. contract modifications, shop drawings, etc.) which modified the original design and now best represents the built project.
  • As-Constructed Drawings shall be printed on mylar per the above Full-size Construction Drawings print media requirements.
  
  
  
• Division 1 Specifications (Design-Bid-Build only) and Divisions 2 through 16 Construction Specifications (Design-Bid-Build and Design-Build)



• 100% Draft Division 1 Specifications (Design-Bid-Build only) and Divisions 2 through 16 Construction Specifications (Design-Bid-Build and Design-Build)
  
  
  • Bind separate from drawings
  • Font: Times New Roman 11 point
  • Paper Size: 8-1/2" x 11" portrait
  • Headers and Footers
    
    
    • Headers are not used for NPS Specifications.
    • Footer formatting shall be consistent for all specification sections
    • Spec section number and page number on the right upper corner of the footer (flush right)
    • Spec title in all caps below page number (flush right)
    • Park and PMIS number on the upper left of footer (flush left)
      
      
  • Provide Table of Contents with Divisions, Specification Section
    Numbers, Specification Section Titles and number of sheets in each Specification Section.
    
    
• 100% Complete Division 1 Specifications (Design-Bid-Build only) and Divisions 2 through 16 Construction Specifications (Design-Bid-Build and Design-Build)
  
  
  • Same format as 100% Draft Divisions 1 through 16 Construction Specifications
    
    
• Final (Design-Bid-Build) or Approved (Design-Build) Divisions 2 through 16 Construction Specifications
  
  
  • Electronic Submission only
  
  
• Contract Price Schedule (Design-Bid-Build only)
  
  
  • 100% Draft Construction Documents and 100% Complete Construction Documents
    
    
    • Add as appendix to Specifications.
      
      
  • Final Construction Documents
    
    
    • Electronic Submission only
    
    
    
• Product File (Design-Bid-Build and Design-Build)
  
  
  • 100% Draft Construction Documents and 100% Complete Construction Documents
    
    
    • Include Table of Contents
    • Plastic comb bind separately
      
      
  • Final (Design-Bid-Build) or Approved (Design-Build) Construction Documents
    
    
    • No Submission Required for Design-Bid-Build
    • Electronic Submission only for Design-Build
    
    
• Supplemental Design Reports (Design-Bid-Build and Design-Build)
  
  
• 100% Draft Construction Documents and 100% Complete Construction Documents
  
  
  • No Submission Required Unless Otherwise Specified
    
    
• Final (Design-Bid-Build) or Approved (Design-Build) Construction Documents
  
  
  • Electronic Submission Only


• Class A Construction Cost Estimate (Design-Bid-Build only)

• 100% Draft Construction Documents and 100% Complete Construction Documents
  
  
  • Add as appendix to Specifications.
  
  
• Final Construction Documents
  
  
  • Electronic Submission Only
  
  
• Material Submittal List (Design-Bid-Build only)


• 100% Draft Construction Documents and 100% Complete Construction Documents
  
  
  • Add as appendix to Specifications.
    
    
• Final Construction Documents
  
  
  • Electronic Submission Only
  
  
• Closeout and Operation & Maintenance (O&M) Requirements (Design-Bid-Build only)


• 100% Draft Construction Documents and 100% Complete Construction Documents


• Add as appendix to Specifications.


• Final (Design-Bid-Build) or Approved (Design-Build) Construction Documents
  
  
  • Electronic Submission Only
  
  
• Constructability Checklist (Design-Bid-Build only)


• 100% Draft Construction Documents and 100% Complete Construction Documents
  
  
  • Add as appendix to Specifications.
    
    
• Final (Design-Bid-Build) or Approved (Design-Build) Construction Documents
  
  
  • Electronic Submission Only
  
  
  
• Design Calculations (Design-Bid-Build and Design-Build)
  
  
  • 100% Draft Construction Documents and 100% Complete Construction Documents
    
    
    • Include Table of Contents
    • Plastic comb bind as a separate document
      
      
  • Final (Design-Bid-Build) or Approved (Design-Build) Construction Documents
    
    
    • Electronic Submission Only

Electronic Document Submittal Format

Software Requirements

• Text Files
  
  
  • Use MS Word for text documents.
  
  
  
• Presentation Files
  
  
  • Use MS PowerPoint for presentations.
  
  
  
• Spread Sheet Files
  
  
  • Use MS Excel for spread sheets.
  • Use MS Excel software or other NPS-approved equivalent estimating software for Construction Cost Estimates.
  
  
  
• Image Files
  
  
  • Use JPEG format for photographs.
  • PDF files shall be 300 dots per inch resolution.
  
  
  
• CAD Files
  
  
  • Use AutoCAD for drawing files.
  
  
  

Folder and File Requirements

• Folder name shall match Deliverable Submittal Milestone Title (i.e. Final Predesign Documents, Final Schematic Design Documents, Final Construction Documents, Approved Construction Documents, etc.)
• If sub-folders are required, names shall match Deliverable Submittal Component Title (i.e. Construction Drawings, Construction Specifications, etc.)
• File names shall match Deliverable Submittal Component Titles (i.e. Project Program, Class C Construction Cost Estimate, Product File, etc.)
  
  
  • Final Schematic Design Documents
    
    
    • Development Advisory Board (DAB) Support Documents
      
      
      • Final Predesign Documents: Provide each Final Predesign Subcomponent (i.e. Project Program, Cost Comparability Data) as an individual Adobe *.pdf file. Each subcomponent file name shall follow the following naming convention: “Park four letter alpha code (space) PMIS # (space) Date (space) Subcomponent Name.pdf” (i.e. SEKI 005555 11-05-06 Project Program.pdf). All Final Predesign Subcomponents shall be placed in a folder named “Park four letter alpha code (space) PMIS # (space) Date (space) - (space) Final Predesign Documents“ (i.e. SEKI 005555 11-05-06 - Final Predesign Documents)
      • Final Schematic Design Documents: Utilize the same format and file/folder naming convention for Final Schematic Design Documents as used above for Final Predesign Documents.
        
        
  • Draft Design Development Documents, 100% Draft Construction Documents and 100% Complete Construction Documents (Design-Bid-Build and Design-Build)
    
    
    • Drawings Files
      
      
      • Each construction drawing shall be an individual AutoCAD file.
      • Each file name should try to best describe the design content of the specific drawing sheet.
        
        
        • File names shall not exceed 8 characters excluding the dot and extension.
        • File names shall only include alpha (A-Z), numeric (0-9), spaces, and dashes (-).
        • File names shall include subsheet number (dash) and short description (i.e. G01-INDX, E01- PLAN.dwg, C23-PP06.dwg, M16-DETL.dwg). Cover Sheet shall be named COVER.dwg.
          
          
      • Each discipline shall have its own folder name.
        
        
        • Folder names shall not exceed 2 characters.
        • Folders names shall only include alpha (A-Z), no spaces (i.e. LA, AR, SE, EE, etc.)
        • General sheets, including the cover sheet and index sheet, shall be placed in a folder named G.
          
          
      • External Reference Files (often called “bases”)
        
        
        • All drawing files to be used as external reference (xrefs) files shall begin with an “X” to distinguish it as an xref file. The second letter of xref file names shall refer to the primary discipline of use (i.e. A for architecture, C for civil, L for landscape architecture). The remaining file name characters, not to exceed 6 characters, should be as descriptive as possible in describing the content of the xref drawing (i.e. XA-FLRPL.dwg, XC SITE.dwg, XEXCOND.dwg).
        • All xref and base files shall be in a folder named BASES.
        • All AutoCAD drawings with xrefs shall be created with relative xref paths (i.e. ..\BASES\XAFLPLAN.dwg) so that the drawings load directly from CD ROMSs.
          
          
    • Specification Files
      
      
      • All Outline Specifications shall be in one individual file.
      • Each Construction Specification Section shall be an individual file.
      • Use 5 digit CSI section numbers for file names, except for Outline Specifications which shall be named “Outline Specifications”.
      • Construction Specifications shall have a Table of Contents (CSI Division Titles, Specification CSI Section Numbers, Specification Section Titles, and number of pages per Specification Section)
      • Table of Contents file shall be named “TOC”.
      • Construction Specifications shall have a Cover Sheet. Utilize Standard NPS Cover Sheet Template for Cover Sheet.
      • Cover Sheet file shall be named “Cover”.
        
        
  • Final (Design-Bid-Build) or Approved (Design-Build) Construction Documents
    
    
    • Drawings Files
      
      
      • In addition to the 100% Complete Construction Documents Drawing File requirements, the Final (Design-Bid-Build) or Approved (Design-Build) Construction Drawings shall also have the following incorporated within the files before Final Construction
        Drawing Printing:
        
        
        • Contract Solicitation Number (Design-Bid-Build only):
          
          
    • The Contract Solicitation Number shall be added to the Cover Sheet.
    • The Contract Solicitation Number will be furnished by the PM upon request.
    • For projects to be shelved, the Contract Solicitation Number is not required.
      
      
    • Contract Number (Design-Build only):
      
      
      • The Contract Number shall be added to the Cover Sheet.
      • The Contract Number will be furnished by the PM upon request.
        
        
    • A/E Stamps and Signatures:
      
      
    • All drawing files shall be professionally stamped or sealed, as appropriate, and signed. If electronic stamps/seals and signatures are not permitted in the state where the project is located, non-electronic stamps/seals and signatures shall be applied to all Final Full Size Paper Drawing Prints.
    • Specification Files
      
      
      • In addition to the 100% Complete Construction Documents Specification File requirements, the Final Construction Specification Files, including Cover Sheet file and Table of Contents file, shall also be provided in PDF file format.

Media Requirements

• All electronic files submitted shall be copied to CD ROM(s).
  
  
  • CD ROMs shall be formatted single session; finalized disk; Joliet or ISO 9660 Level 2 file system and clearly labeled (electronically printed on CD ROM(s)) with the following project information:
    
    
    • Recipient (i.e. TIC, CS, PM, WASO)
    • Park four-letter alpha code and Drawing Number (ie. SEKI 41,019)
    • PMIS Number (i.e. PMIS 045555)
    • Deliverable Milestone (i.e. Final Predesign)
    • Project Title
    • Location within Park (if applicable)
    • Date submitted (i.e. December 14, 2004)
    • Name of A/E Prime Contractor
    • Number of CD ROM/Total number of CD ROMs (i.e. 1/1, 2/3)
      
      
  • Deliver CD ROMs in Clear Slim Jewel Cases unless otherwise specified.
  • 100% Final Predesign Documents and 100% Final Schematic Design Documents CD ROMs for TIC shall be placed in CD ROM page holders and inserted as an appendix to the TIC paper submittal.
  • Design Development Drawings, 100% Draft Construction Drawings, and 100% Complete Construction Drawings CD ROMs for both Design-Bid-Build and Design-Build submissions shall be placed in CD ROM page holders and inserted as an appendix to the Construction Specifications.